Privacy notice

1. Who is responsible

Pilot operator: Globalio LLC, 16192 Coastal Hwy, Lewes, Delaware 19958-3608, United States · email: info@checkinport.com · website: https://www.globaliollc.com. For operational guest data, the accommodation or municipality may be the controller and Checkinport its processor; the pilot agreement will define the exact roles.

2. Data we process

Account and organization data; stay and minimum identity data; guest-provided contacts; local-fee inputs; optional survey responses and contact details; and essential session and security records.

• We do not retain document photographs.
• Document numbers are kept only as a hash and masked suffix.
• Guest contacts are separated from municipal access paths.

3. Purposes and legal bases

We process data to set up accounts, provide the pilot, support statutory accommodation or municipal duties, secure the service, investigate incidents and improve the pilot.

• contract or pre-contractual steps;
• compliance with the relevant controller’s legal obligations;
• legitimate interests in secure operation and development;
• consent for optional interview or beta contact.

4. Recipients and transfers

Access is limited to authorized organization members and vetted hosting, database, authentication and support providers. Municipalities cannot access guest email or phone. Transfers outside the EEA require a valid GDPR mechanism and appropriate safeguards.

5. Retention

We retain data during the pilot and afterwards only as needed for the agreed purpose, legal obligations, security investigations or legal claims. Pilot agreements and the accommodation’s or municipality’s obligations determine operational retention. Unneeded pilot contacts are deleted or anonymized.

6. Security and cookies

We use encrypted transport, secure sessions, organization isolation, database-enforced permissions and audit records. The marketing site uses no advertising cookies or behavioral tracking. Sign-in and survey flows use only essential session cookies or tokens.

7. Your rights

Depending on the circumstances, you may request access, correction, deletion, restriction or portability, object to processing, or withdraw consent. Contact info@checkinport.com. You may also complain to the competent supervisory authority where you live or work.

8. Changes

We will update this notice and provide appropriate notice before material changes to purposes, data categories or roles.